GEM Financial Aid

The financial aid application is now closed.

Student participation at GEM has been a principal value to the community. Thanks to the National Science Foundation’s financial support, GEM has been able to ensure a large portion of student attendance via financial assistance. In addition, this year we will also support undergraduate students at the same level as the graduate students and post-doc/early-career scientists (PhD + 3 years) with partial support. This generous support from NSF is limited, so students must apply for financial assistance.

Eligibility

The following selection criteria are considered when selecting who receives support: 

  1. Applicants must be enrolled in a university as a graduate student, undergraduate student or postdoc / early career scientist (graduate from PhD in the past 3 years)  on the date the financial support application closes.
  2. Students receiving financial support must participate during the Student Day activities
  3. Participants receiving financial support must present a poster during the main workshop poster sessions.
  4. Participants are required to attend the workshop for the whole week. If the applicant can only attend part of the workshop, they will have lower priority in getting selected.  

Selection Process

  1. Student representatives and Student tutorial speakers will be funded.
  2. A student applicant’s advisor must submit a letter of acknowledgement.
  3. A statement of financial need is optional. Financial need: letters from the student’s advisor (or from the postdoc applicant) stating the level of financial need will be considered (e.g., the postdoc has no travel funding; the advisor only has travel funding for one student but has five students who want to attend, etc.)

* For more information on the selection process please visit the GEM Wiki Page

Support

  1. Workshop registration fees: Half the fee is covered.  
  2. Domestic Round trip airfare will be covered for students only. Ground traveling expenses will be reimbursed at no more than the level of an equivalent air ticket.
  3. Lodging will be covered in double occupancy rooms. Roommates will be assigned by GEM if a preferred roommate is not provided.
  4. International traveling costs are not covered, but international students can apply for support that will cover the shared housing and half of the registration fee.

Dates to remember

Application ending date:  March 29th, 2024

This deadline includes the advisor’s letter of acknowledgement and optional statement of financial need. We suggest that students submit their application with ample time for their advisor to also respond before the deadline. Early career/Postdoc applicants have the option to submit their own statement of financial need, and should fill in their own name and email instead of an adviser’s.

A confirmation email will be sent out at the completion of the application. In addition, an email will be sent to the student’s advisor with a link to submit a statement of acknowledgement that the student is applying, along with an optional statement of financial need. (This email will be sent to the Early Career/Postdoc directly.)

Financial aid announcement date: April 5th, 2023

Applicants will be notified when a decision has been made. Please DO NOT purchase air tickets or register prior to hearing about the application result. Instructions on how to purchase air tickets will be provided in the financial aid selection email.