gem 2024
The Geospace Environment Modeling (GEM) program is a National Science Foundation (NSF) Division of Atmospheric Sciences initiative to coordinate and focus research on the near-earth portion of geospace from the lower ionosphere to where the earth system interacts with the solar wind. The purpose of the GEM program is to support basic research into the dynamical and structural properties of geospace, leading to the construction of a global geospace general circulation (GGCM) model with predictive capability. The GGCM effort has evolved into the Global System Modeling (GSM) Research Area. The strategy for achieving GEM goals is to undertake a series of campaigns and focus groups, in both theory and observational modes, each focusing on particular aspects of the geospace environment.
Conference Information
GEM workshop will be held from June 23th to June 28th, 2024 in Fort Collins, CO at the Hilton Fort Collins. We would love to see you in-person. Individual focus group may choose to support a virtual component as well. All attendees, including remote attendees, are required to register.
You may find all GEM workshop related information on our GEM application with your email used in GEM registration.
For oral presentations, please directly contact the GEM Focus Group (FG) conveners.
The GEM Encourage & Elevate (GEMEE) Mentoring Program is a GEMEE program where students and scientists exchange professional knowledge, expertise, skills, insights, and experiences.
Important Dates
- 2024 GEM Summer Workshop will be from June 23-28.
- GEMEE Mentoring Program registration date for Mentees (will be open until June 1st, 2024)
- The hotel room reservation special rates are now available. The new cutoff date for the special rates of Fort Collins Marriott is June 7th, 2024.
- Registration is now open. The Early registration deadline is at 12:00 AM June 17th, 2024 EST.
- Poster title/abstract submission is now open. Please submit the poster title/abstract by June 10th.
- Student Financial Aid Application is now closed.
GEM Summer Workshop 2024 Online Registration
The registration is processed through the University of New Hampshire services.
- All attendees, including remote attendees, are required to register.
- The registration process requires the creation of a user account. If you have already registered last year, you may continue to use the same account.
- After successful completion of the registration process, you will receive two confirmation emails from info@gemworkshop.org.
- Early bird registration ends on June 16th.
Other Info
- Guest options (add-ons) will also be available for purchasing after registration through the registration link below and logging in back into your user account.
- Cancellation requests or changes in the add-on options should also be submitted through this registration system using the registration link below and logging into your user account.
Registration Fee
Regular Registration
Full registration workshop and events: $580 (late registration $620 after June 17th)
Supported participant registration workshop and events: $290 (late registration $310)
Registration Fees Cover:
- All workshops and events, including breakfast, coffee at breaks, ice breaker on Sunday, poster sessions refreshments (T, Th) and Wednesday Banquet
- All accompanying persons who participate in meals or breaks must be registered and will receive badges that must be worn during meals.
Optional Guest Fees:
- Adult Guest – Breakfast – $200
- Adult Guest – Wednesday Banquet – $85
- Child Guest (6 – 13 yr. old) – Breakfast – $90
- Child Guest (6 – 13 yr. old) – Wednesday Banquet – $40
- Breakfast and banquet are free of charge for children 5 years old and under.
One-Day Registration
One-Day registration workshop and events: $200
Registration Fees Cover:
- One-day workshop and events, including breakfast, coffee at breaks, ice breaker on Sunday, poster sessions refreshments (if on Tuesday or Thursday). Wednesday Banquet is NOT included.
- All accompanying persons who participate in meals or breaks must be registered and will receive badges that must be worn during meals.
Optional One-Day Guest Fees:
- Adult Guest – Breakfast – $40
- Adult Guest – Wednesday Banquet – $85
- Child Guest (6 – 13 yr. old) – Breakfast – $20
- Child Guest (6 – 13 yr. old) – Wednesday Banquet – $40
- Breakfast and banquet are free of charge for children 5 years old and under.
Remote attendees registration is free
Travel
Onsite Parking
There is a paid parking lot near the Hilton Fort Collins.
Guests staying at the Hilton Fort Collins:
$8.00 for overnight self-parking. You will receive the parking code during check-in.
Guests staying at different Hotel:
$8.00 per day. Please scan the parking code and use the code “GEM”.
Ground Transportation
LandLine Transportation
https://landline.com
Denver International Airport – CSU (Colorado State University) Transit Center
Fare $58/ Round trip – $29 one-way
Groome Transportation
http://www.groometransportation.com
Denver International Airport – CSU (Colorado State University) Transit Center
Fare $58/Round trip – $29 one-way
Denver International Airport – Hilton Fort Collins
Fare $106/Round trip – $53 one-way
*CSU (Colorado State University) Transit Center, Fort Collins, CO is 18 minutes walking or 7 minutes by car to the Hilton Fort Collins (conference venue).
Schedule
To check the full schedule of GEM workshop 2024, visit our GEM Web App at
For published online schedule in other formats
Posters
Schedule
You may view poster schedule on GEM App using your GEM registration email.
Alternatively, you may review the online poster at
Or download the poster schedule in PDF:
Poster Floor Plan
Presenter’s Information
All posters will be up all week
This year, the GEM workshop will host ~200 posters. All posters will be up all week to provide opportunities for discussions outside the regular poster presentation times.
The poster size should be no bigger than 3.75’ wide x 4’ high.
Poster plenary sessions on Tuesday and Thursday (6:00 pm – 8:30 pm)
As always, we will have the evening poster presentation plenary sessions on Tuesday and Thursday from 6:00 pm to 8:30 pm. Posters will be divided into “Tuesday” posters and “Thursday” posters, so that not all posters will be presented at the same time. Lists for the “Tuesday” and “Thursday” posters will be provided. Students participating in the poster competition are required to be by their poster on their respective day only.
!!NEW!!: Introducing poster focus group concurrent sessions
In order to increase the opportunities for discussions, for the first time, we are introducing poster focus group concurrent sessions, which will be included in the schedule. During these sessions, participants can meet the presenters and discuss further their work. The participation of the presenters is optional, and we encourage the presenters to indicate their attendance both on the poster board and using the GEM App, if they will be present during those times.
In addition to the in-person presentation, presenters are also encouraged to upload their posters to GEM App. You will have the option to upload a 15-minute video presenting your work. This will allow for maximum exposure of your work and the possibility to interact with fellow scientists before, during and after the workshop.
Submission
GEM poster submission is now closed.
If you would like to present more than one poster, please submit them separately under the same email address. The first submission will be prioritized.
* For oral presentations, please contact with the GEM Focus Group (FG) conveners
Hotel Reservation
Venue
425 W Prospect Rd, Fort Collins, CO 80526
Shuttle bus from Marriott
The shuttle bus is running from Marriott to Hilton Monday to Friday, leaving at 7am in the morning. Looking for a teal school bus.
The returning bus from Hilton to Marriott will be in the evening. Monday at 6:30 pm, Tuesday – Thursday: 8:30pm. There will be no returning shuttle bus on Friday.
Family Care
To help GEM members with young children attending the summer workshop, a new Family Care Grant is available for all GEM participants to apply. This grant is intended to help offset the cost of childcare, though recipients will be responsible for arranging their own childcare. We anticipate to award eight grants of up to $400 to each applicant. This might include babysitting costs at the hotel, or contributions towards the daily expenses of a spouse/relative attending the meeting to care for the child.
GEM Financial Aid
The financial aid application is now closed.
Student participation at GEM has been a principal value to the community. Thanks to the National Science Foundation’s financial support, GEM has been able to ensure a large portion of student attendance via financial assistance. In addition, this year we will also support undergraduate students at the same level as the graduate students and post-doc/early-career scientists (PhD + 3 years) with partial support. This generous support from NSF is limited, so students must apply for financial assistance.
Eligibility
The following selection criteria are considered when selecting who receives support:
- Applicants must be enrolled in a university as a graduate student, undergraduate student or postdoc / early career scientist (graduate from PhD in the past 3 years) on the date the financial support application closes.
- Students receiving financial support must participate during the Student Day activities
- Participants receiving financial support must present a poster during the main workshop poster sessions.
- Participants are required to attend the workshop for the whole week. If the applicant can only attend part of the workshop, they will have lower priority in getting selected.
Selection Process
- Student representatives and Student tutorial speakers will be funded.
- A student applicant’s advisor must submit a letter of acknowledgement.
- A statement of financial need is optional. Financial need: letters from the student’s advisor (or from the postdoc applicant) stating the level of financial need will be considered (e.g., the postdoc has no travel funding; the advisor only has travel funding for one student but has five students who want to attend, etc.)
* For more information on the selection process please visit the GEM Wiki Page
Support
- Workshop registration fees: Half the fee is covered.
- Domestic Round trip airfare will be covered for students only. Ground traveling expenses will be reimbursed at no more than the level of an equivalent air ticket.
- Lodging will be covered in double occupancy rooms. Roommates will be assigned by GEM if a preferred roommate is not provided.
- International traveling costs are not covered, but international students can apply for support that will cover the shared housing and half of the registration fee.
Dates to remember
Application ending date: March 29th, 2024
This deadline includes the advisor’s letter of acknowledgement and optional statement of financial need. We suggest that students submit their application with ample time for their advisor to also respond before the deadline. Early career/Postdoc applicants have the option to submit their own statement of financial need, and should fill in their own name and email instead of an adviser’s.
A confirmation email will be sent out at the completion of the application. In addition, an email will be sent to the student’s advisor with a link to submit a statement of acknowledgement that the student is applying, along with an optional statement of financial need. (This email will be sent to the Early Career/Postdoc directly.)
Financial aid announcement date: April 5th, 2023
Applicants will be notified when a decision has been made. Please DO NOT purchase air tickets or register prior to hearing about the application result. Instructions on how to purchase air tickets will be provided in the financial aid selection email.